1) Requirements — Project Management Company Setup

A) Teams (HO + Client Sites)

• Project Director (portfolio governance)
• Project Manager (planning + coordination)
• Resident Engineer (site supervision + reporting)
• Site Supervisor (manpower + daily checks)
• Planning Engineer (schedule tracking)
• QA/QC Engineer (checklists + stage approvals)
• Safety Officer (PPE + compliance checks)
• Billing/Measurement Engineer (client billing support)
• Document Controller (RFI/submittals tracking)
• Client Coordination Desk (meetings + MOM logs)
• Accounts/HR (salary + policies + exports)

B) Shift Inputs (PMC Practical)

• Day Shift (site supervision)
• Early Shift (pouring/dispatch/inspection schedules)
• Evening Shift (handover + meetings + reporting)
• Night Shift (if critical activities / shutdown work)
• Weekend Site Visit (client review / milestone checks)

C) Policies (Proof + Control)

• Grace time (example: 10 min)
• Late/Early penalties (after grace)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (PM → Director/HR)
• Project/Site mapping (every employee tagged to a site)
• Client meeting duty (coordination desk mapping)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy)
• 4G router / broadband (client sites)
• UPS backup (power cuts)
• Admin PC/Laptop (reports + payroll export)
• Mobile dashboard (director/PM)

2) Use Cases (PMC Real Scenarios)

1) Client-Site Presence Proof

Client ko clarity chahiye: resident engineer/supervisor site par tha — attendance se proof ready.

2) Multi-Project Workforce Visibility

Ek dashboard me Project-wise manpower, late list, absent list, OT summary.

3) Quality/Safety Compliance Support

QA/QC + safety officer presence se audit support strong hota hai.

4) Billing/Measurement Team Discipline

Measurement engineer duty track: billing justification strong.

5) Weekend Review / Shutdown OT Control

Extra duty ka payroll me approved OT only count ho — disputes reduce.

3) Common Problems (PMCs)

1. Client complaints → “site par engineer nahi tha”
2. Multi-site confusion → wrong manpower planning
3. Unapproved OT claims → payroll friction
4. QA/QC absence → rework + delay risk
5. Reporting delays → meetings miss / escalations
6. Payroll mismatch → salary disputes

4) PMC Workflow Mapping

Morning (Site Entry)

• Engineer/supervisor punch-in at client site
• Project tag auto applied (site-wise)
• Daily plan + inspections schedule aligned

Daytime (Execution + Checks)

• QA/QC + safety presence monitoring
• Client coordination desk meeting mapping
• Break rotation with minimum site coverage

Evening (Reporting + Handover)

• Daily report + MOM duty coverage
• Punch-out discipline
• OT auto calculation + approval workflow

5) Software Features (Must-Have)

• Project/Site mapping (multi-client + multi-site)
• Multi-shift roster (day/early/evening/night)
• Late/Early rules with grace
• OT approval workflow (PM → HR)
• Role-based attendance (RE/Supervisor/QAQC/Safety/Billing)
• Mobile dashboard (director/PM)
• Payroll export Excel/CSV
• Audit log (who changed/approved what)

Optional Add-ons

• Daily WhatsApp report (project-wise)
• Geo-tag punch (if required)
• Integration with access control (site office gate)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	10 min	Practical tolerance
Late Rule	After grace → penalty/slab	Discipline + planning
Half Day	< 50% shift	Fair policy
OT Slab	30 min rounding	Standardized OT
OT Approval	PM → HR/Director	Fake OT block
Weekend Duty	Pre-approved roster	Client reviews smooth

7) Recommendations (PMC Control Tips)

• Project-wise dashboards director ko daily milne chahiye
• Resident engineer presence client site par strict rakho
• QA/QC + Safety mapping compulsory rakho (audit-ready)
• Weekend duty pre-plan karo
• OT approvals mandatory rakho (no disputes)

8) Example Setup (Sample PMC – 3 Client Sites)

• Sites: Client Site A, B, C
• Shifts: Day (9–6), Early (7–4), Evening (12–9)
• Grace: 10 min
• OT slab: 30 min
• Approval: Site PM → HR
• Payroll: Monthly Excel export + audit

Project/Role Mapping Example

Role	Shift	Site	Mapping
Resident Engineer	Day	Site A	Supervision
QA/QC Engineer	Day	Site B	Quality Checks
Safety Officer	Early	Site A	PPE + Audit
Billing Engineer	Day	Site C	Measurement
Coordination Desk	Evening	HO	Client MOM

9) Reports (Owner + Client Friendly)

• Site-wise attendance (present/absent/late)
• Role-wise presence (RE/Supervisor/QAQC/Safety)
• Multi-site comparison
• OT requested vs approved
• Monthly payroll export (Excel/CSV)

Export Columns (Recommended)

• Employee ID / Name
• Role + Site tag
• Present / Absent / Weekly Off
• Late count + late minutes
• Approved OT hours
• Payable days + remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (sites, roles, shifts, OT)
2. Site/HO visit (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals)
5. Project/site + role mapping
6. Training (PM + HR + admin)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Multi-site supported?
Yes, site-wise dashboards supported.

Q2) OT approval?
Approved OT only payroll me count hota hai.

Q3) Payroll export?
Excel/CSV export ready milta hai.

Q4) Role/site mapping ka benefit?
Client proof + accountability strong hoti hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: client sites count, staff count, roles, shifts, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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