1) Requirements — Blood Bank Setup

A) Staff Roles (Donor → Screening → Storage → Issue)

• Reception / Donor Registration (token + forms + desk timing)
• Donor Counsellor (eligibility + consent process)
• Phlebotomist / Collection Staff (donation chair duty)
• Lab Technician (Screening) (testing workflow)
• Component Processing Staff (RBC/Platelets/Plasma)
• Cold Storage / Inventory In-charge (fridge/freezer responsibility)
• Issue/Dispatch Staff (hospital issue log + handover)
• Housekeeping (hygiene + sanitization)
• Security (night duty + visitor control)
• Admin/Medical Officer (approvals + compliance)

B) Shift Inputs (24×7 Practical)

• Day Shift (donor peak)
• Evening Shift (processing + issue)
• Night Shift (emergency issue + cold storage monitoring)
• Camp Duty (mobile collection camps)
• Weekly Off / Rotation (minimum coverage)

C) Policies (Compliance + Cold Chain Discipline)

• Grace time (example: 10 min)
• Late/Early rule (critical roles strict)
• OT slab (30 min rounding)
• OT approval (Supervisor/Medical Officer → Admin)
• Cold storage role mapping (who was responsible when)
• Issue/dispatch accountability (handover proof)

D) Device + Network Requirements

• Face Attendance (touchless + fast)
• LAN/WiFi internet (cloud reports + owner dashboard)
• UPS backup (24×7 continuity)
• Admin PC (reports + payroll export)

2) Use Cases (Blood Bank Real Scenarios)

1) Donor Desk + Counselling Coverage

Peak hours me registration + counselling on-time = donor experience better.

2) Collection Chair Accountability

Collection staff mapping se chair duty discipline + safety improve.

3) Screening & Processing Shift Control

Technicians ka shift mapping se TAT + quality controlled.

4) Cold Storage / Inventory Responsibility

Cold chain critical hai—role mapping se accountability strong hoti hai.

5) Emergency Issue / Night Shift OT

Emergency issue me extra hours payroll me approved OT only count ho.

3) Common Problems (Blood Banks)

1. Night coverage gap → emergency issue delay
2. Collection staff late → donor waiting + cancellations
3. Screening delay → TAT miss
4. Cold storage responsibility unclear → compliance risk
5. OT disputes → payroll conflicts
6. No shift mapping → admin blind spots

4) Blood Bank Workflow Mapping

Shift Start

• Punch-in mandatory
• Donor desk + collection coverage check
• Cold storage in-charge assigned

During Shift

• Collection → screening → processing handover mapped
• Issue/dispatch duty tracking
• Break rotation with minimum coverage

Shift Close / Handover

• Punch-out discipline
• OT auto calculation + approval
• Daily attendance + OT summary (optional)

5) Software Features (Must-Have)

• Role-based attendance (counsellor/collection/screening/storage/issue)
• 24×7 multi-shift roster (day/evening/night)
• Late/Early rules with grace
• OT approval workflow
• Department/role tracking (cold storage responsibility)
• Mobile dashboard for admin/owner
• Payroll export Excel/CSV
• Audit log (approvals + changes)

Optional Add-ons

• Daily auto report (WhatsApp/Email)
• Integration with CCTV/Access Control (as per site)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	10 min	Practical tolerance
Late Rule	After grace → penalty/slab	Critical coverage strict
OT Slab	30 min rounding	Standardized OT
OT Approval	Supervisor/MO → Admin	Disputes reduce
Cold Storage Role	Shift-wise assign	Compliance + accountability

7) Recommendations (Blood Bank Admin Tips)

• Night roster strict rakho (emergency issue smooth)
• Cold storage in-charge mapping compulsory rakho
• Camp duty roster pre-plan rakho
• OT approvals supervisor based rakho
• Daily late/absent + OT report admin ko auto bhejo

8) Example Setup (Sample Blood Bank)

• Shifts: Day (8–4), Evening (4–12), Night (12–8)
• Grace: 10 min
• OT slab: 30 min
• Approval: Supervisor/MO → Admin
• Payroll: Monthly Excel export + audit

Role Mapping Example

Role	Shift	Mapping
Counsellor	Day	Donor Desk
Phlebotomist	Day	Collection Room
Lab Technician	Evening	Screening Lab
Cold Storage In-charge	Night	Storage Room
Issue Staff	Night	Emergency Issue Counter

9) Reports (Compliance + Admin-Friendly)

• Daily attendance (present/absent/late)
• Role-wise presence (collection/screening/storage/issue)
• Shift-wise coverage
• OT requested vs approved
• Monthly payroll export (Excel/CSV)
• Audit trail (who approved OT/policy changes)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Total working days / Present / Absent
• Late count + late minutes
• Approved OT hours
• Role/Department
• Net payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (roles, shifts, cold storage mapping)
2. Site visit (device placement + network)
3. Device install (touchless face) + testing
4. Policy setup (late/OT/approvals)
5. Role mapping (desk/collection/screening/storage/issue)
6. Training (admin + supervisors)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) 24×7 shifts supported?
Yes, day/evening/night shift roster supported.

Q2) Cold storage role tracking possible?
Yes, shift-wise storage in-charge mapping possible.

Q3) OT approval?
Approved OT only payroll me count hota hai.

Q4) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: staff count, shifts, departments/roles, cold storage mapping requirement, OT policy.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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