1) Requirements — Yoga Center Setup

A) Roles (Studio + Front Desk)

• Studio Manager (daily ops + discipline)
• Reception / Front Desk (check-ins + calls + enquiry)
• Sales Counsellor (trial conversion + renewals)
• Yoga Trainer (batch sessions)
• Batch Instructor (special batches)
• Wellness Coordinator (member guidance + schedule)
• Housekeeping (studio hygiene + washroom)
• Back Office / Accounts (payroll export)

B) Shift Inputs (Batch Practical)

• Morning Batches (5:30am–11am)
• Mid-day Sessions (11am–4pm)
• Evening Batches (4pm–10pm)
• Weekend Sessions (Sat/Sun roster)
• Workshops (special event OT)

C) Policies (Quality + Retention)

• Grace time (example: 5–10 min)
• Late/Early rules (opening + batch start strict)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (Manager → Owner/HR)
• Batch mapping (which trainer ran which batch)
• Trial session logging (enquiry → trial → conversion)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy + fast)
• LAN/WiFi internet (cloud dashboard)
• UPS backup (batch start no downtime)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Yoga Center Real Scenarios)

1) Morning Batch Discipline

Members wait na kare: batch start punctuality.

2) Trainer Availability Proof

Continuity: trainer roster + punch proof.

3) Trial Session Conversion

Sales improve: enquiry + trial logging.

4) Workshop/Event OT Control

Events me approved OT only payroll me add.

5) Studio Hygiene Coverage

Experience improve: housekeeping shift coverage.

3) Common Problems (Yoga Centers)

1. Late batch start → member dissatisfaction
2. Trainer absence → cancellations + dropouts
3. Trial follow-up weak → lost conversions
4. Unapproved OT → payroll disputes
5. Hygiene gaps → negative reviews
6. Front desk accountability missing → lead leakage

4) Yoga Center Workflow Mapping

Pre-Batch (Opening)

• Reception + trainers punch-in
• Batch schedule confirmation
• Studio readiness checklist (mats/cleanliness)

During Sessions

• Batch-wise trainer mapping
• Trial session entries + follow-up assignment
• OT request (workshop/extra class) → approval

Closing

• Punch-out discipline
• OT auto calculation + approval
• Daily summary (late/absent/batches) report

5) Software Features (Must-Have)

• Role-based attendance (trainers/reception/sales/housekeeping)
• Multi-shift roster (morning/evening/weekend)
• Late/Early rules with grace
• OT approval workflow
• Batch/Class schedule tracking (slot-wise mapping)
• Trial session & enquiry logging (enquiry → trial → conversion)
• Mobile dashboard (owner/manager)
• Payroll export Excel/CSV
• Audit log (edits + approvals)

Optional Add-ons

• Studio/restricted area access control (staff-only zones)
• Daily WhatsApp report (late/absent/OT + batch summary)
• CCTV integration (reception + studio entry)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	5–10 min	Practical reporting
Batch Start Rule	After grace → strict	Member trust
Trial Follow-up	Same-day	Conversion boost
Half Day	< 50% shift	Fair payroll logic
OT Slab	30 min rounding	Standard OT
OT Approval	Manager → Owner/HR	Disputes reduce

7) Recommendations (Owner Control Tips)

• Morning batches strict punctuality rakho
• Backup trainer roster ready rakho
• Trial logging daily compulsory karo
• OT approvals mandatory rakho (workshops)
• Daily WhatsApp report owner ko auto bhejo

8) Example Setup (Sample Yoga Studio)

• Shifts: Morning (6–2), Evening (2–10)
• Grace: 10 min
• OT slab: 30 min
• Approval: Manager → Owner
• Payroll: Monthly Excel export + audit

Batch/Role Mapping Example

Role	Shift	Slot	Mapping
Reception	Morning	6–2	Front Desk + Calls
Yoga Trainer	Morning	7–8	Beginner Batch
Yoga Trainer	Evening	6–7	Therapy Yoga
Sales	Evening	5–9	Trials + Renewals
Housekeeping	Split	All day	Studio Hygiene

9) Reports (Owner-Friendly)

• Daily attendance (present/absent/late)
• Shift-wise coverage (morning/evening)
• Batch schedule report (conducted/cancelled)
• Trial & enquiry log (new leads + follow-ups)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Role (Trainer/Reception/Sales/Housekeeping)
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (shifts, roles, batch timings, trial logging)
2. Device placement (entry/front desk)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals)
5. Batch + role mapping (trainers/classes)
6. Training (manager + admin)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Multi-shift supported?
Yes, morning/evening/weekend shifts supported.

Q2) Batch schedule tracking possible?
Yes, batch/class schedule tracking enabled.

Q3) Trial session logging?
Yes, enquiry → trial → conversion logging supported.

Q4) OT approval?
Approved OT only payroll me count hota hai.

Q5) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: staff count, shifts, roles (trainers/reception/sales), batch timings, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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