Sports Clubs – Staff Attendance + Multi-Shift + Coaches/Trainers/Front Desk/Membership Sales/Operations/Facility Staff Role Mapping + Late/Early Rules + OT Approval + Batch/Session Schedule Tracking + Member Check-in & Access Control + Court/Ground Booking Accountability + Audit-Ready Logs + Payroll Export Automation | Modi Group ✅
Sports club me attendance sirf HR nahi — session punctuality, coach availability, member experience, front desk enquiry handling, court/ground booking discipline aur peak-hour facility readiness sab role mapping + schedule tracking se linked hota hai. Agar multi-shift + booking accountability + access control strong nahi hoga toh missed sessions, member complaints, revenue leakage aur payroll disputes create hote hain.
Updated: Feb 2026
Best for: Sports Clubs, Badminton/Tennis/Cricket Academies, Multi-Sport Centers
Use-cases: Coach Coverage / Member Access / Court Booking / Payroll Export
Quick TOC
1) Requirements — Sports Club Setup
A) Roles (Club + Facility + Front Desk)
- Club Manager (daily ops + discipline)
- Front Desk / Reception (member check-in + enquiries + payments)
- Membership Sales / Counsellor (packages + renewals)
- Coaches / Trainers (sports sessions + PT)
- Group Session Instructor (batches/drills)
- Court/Ground Coordinator (booking + slot discipline)
- Operations / Facility Incharge (maintenance + readiness)
- Housekeeping (hygiene + washrooms)
- Security (entry control)
- Back Office / Accounts (payroll export)
B) Shift Inputs (Peak Hour Practical)
- Morning Peak (5:30am–11am)
- Mid-day (11am–4pm)
- Evening Peak (4pm–10pm)
- Weekend Peak (Sat/Sun roster)
- Tournament/Event Shift (OT as per event)
C) Policies (Experience + Revenue Control)
- Grace time (example: 5–10 min)
- Late/Early rules (session start strict)
- Half-day (example: <50% shift)
- OT slab (30 min rounding)
- OT approval (Manager → Owner/HR)
- Session/batch mapping (which coach ran which slot)
- Member check-in (access discipline)
- Court/ground booking accountability (slot-wise tracking)
- Audit log (edits + approvals record)
D) Device + Network Requirements
- Face Attendance / Biometric (anti-proxy + fast)
- LAN/WiFi internet (cloud dashboard)
- UPS backup (peak hour no downtime)
- Admin PC/Laptop (reports + payroll export)
2) Use Cases (Sports Club Real Scenarios)
1) Peak Hour Session Discipline
Members wait na kare: session punctuality proof.
2) Coach Availability + Substitute Control
Continuity: coach roster + punch proof.
3) Member Entry / Access Control
Unauthorized entry stop: member check-in + access control.
4) Court/Ground Booking Accountability
Slot clashes reduce: booking tracking + coordinator accountability.
5) Event/Tournament OT Control
Events me approved OT only payroll me add.
3) Common Problems (Sports Clubs)
- Late session start → member complaints
- Coach no-show → cancellations + refunds risk
- Unauthorized entry → revenue leakage
- Slot clashes → booking disputes
- Unapproved OT → payroll disputes
- Facility readiness gaps → negative reviews
4) Sports Club Workflow Mapping
Pre-Session (Opening)
- Front desk + coaches punch-in
- Slot-wise schedule confirmation
- Court/ground readiness checklist (lights/nets/cleanliness)
During Sessions
- Session-wise coach mapping
- Member check-in verification
- Booking changes (if any) logged with audit trail
Closing
- Punch-out discipline
- OT auto calculation + approval (events/late closing)
- Daily summary (late/absent/sessions/bookings) report
5) Software Features (Must-Have)
- Role-based attendance (coaches/front desk/sales/ops/facility)
- Multi-shift roster (morning/evening/weekend)
- Late/Early rules with grace
- OT approval workflow
- Batch/Session schedule tracking (slot-wise mapping)
- Member check-in & access control (optional integration)
- Court/Ground booking accountability (slot tracking)
- Mobile dashboard (owner/manager)
- Payroll export Excel/CSV
- Audit log (edits + approvals)
Optional Add-ons
- Daily WhatsApp report (late/absent/OT + sessions summary)
- CCTV integration (entry + reception)
- Visitor log / guest pass (optional)
6) Shift + OT Policy (Recommended)
| Item | Recommended | Why it matters |
|---|---|---|
| Grace | 5–10 min | Practical reporting |
| Session Start Rule | After grace → strict | Member trust + retention |
| Booking Changes | Log mandatory | Dispute reduce |
| Half Day | < 50% shift | Fair payroll logic |
| OT Slab | 30 min rounding | Standard OT |
| OT Approval | Manager → Owner/HR | Disputes reduce |
7) Recommendations (Owner Control Tips)
- Peak hour roster strict rakho (no gaps)
- Backup coach list ready rakho
- Booking accountability coordinator ke under lock karo
- Member access check-in discipline maintain karo
- OT approvals mandatory rakho (events/closing)
- Daily WhatsApp report owner ko auto bhejo
8) Example Setup (Sample Sports Club)
- Shifts: Morning (6–2), Evening (2–10), Weekend (as roster)
- Grace: 10 min
- OT slab: 30 min
- Approval: Manager → Owner
- Payroll: Monthly Excel export + audit
Session/Role Mapping Example
| Role | Shift | Slot | Mapping |
|---|---|---|---|
| Front Desk | Morning | 6–2 | Member Check-in + Enquiries |
| Coach | Morning | 7–8 | Badminton Beginner Batch |
| Coach | Evening | 6–7 | Tennis Intermediate Batch |
| Booking Coordinator | Evening | 5–9 | Court Slots + Changes |
| Housekeeping | Split | All day | Washrooms + Common Areas |
9) Reports (Owner-Friendly)
- Daily attendance (present/absent/late)
- Shift-wise coverage (morning/evening/weekend)
- Session schedule report (conducted/cancelled)
- Member check-in summary (optional)
- Booking report (slot usage + changes)
- OT requested vs approved
- Monthly payroll export (Excel/CSV)
Payroll Export Columns (Recommended)
- Employee ID / Name
- Role (Coach/Front Desk/Sales/Ops/Facility)
- Shift tag
- Present/Absent/WO
- Late count + minutes
- Approved OT hours
- Payable days / remarks
10) Implementation (Modi Group Process)
- Requirement discussion (shifts, roles, sessions, booking flow)
- Device placement (entry/front desk)
- Device install (Face/Bio) + testing
- Policy setup (late/OT approvals)
- Session + role mapping (coaches/slots)
- Training (manager + admin)
- Test payroll export
- Go-live + support
11) FAQs
Q1) Multi-shift supported?
Yes, morning/evening/weekend shifts supported.
Q2) Session schedule tracking possible?
Yes, batch/session schedule tracking enabled.
Q3) Member check-in & access control?
Yes, optional access control integration possible.
Q4) Court/ground booking accountability?
Yes, slot-wise tracking and audit logs supported.
Q5) OT approval?
Approved OT only payroll me count hota hai.
Q6) Payroll export?
Excel/CSV export ready milta hai.
12) Contact / Demo – Ahmedabad
Share for exact quote: staff count, shifts, roles (coaches/front desk/sales/ops), session timings, booking tracking need, access control need, OT policy, payroll format.
📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com
Quick Quote
- Staff count (coaches/front desk/sales/ops/facility)
- Shifts (morning/evening/weekend)
- Sessions/batch timings (sports-wise)
- Member check-in required?
- Booking accountability required?
- OT policy (approval?)
- Payroll format
