1) Requirements — Manpower Supply Setup

A) Roles (HO + Client Sites)

• Field Staff / Workers (client-site deployment)
• On-Site Supervisor (attendance verification + reporting)
• Reliever/Float Staff (backup manpower)
• Scheduler / Deployment Coordinator (roster planning)
• Billing Executive (client invoice hours)
• HR/Payroll (salary + compliance)
• Accounts (final payroll + payout)

B) Shift Inputs (Site-wise Practical)

• Day Shift (standard operations)
• Night Shift (security/industrial/night ops sites)
• Rotational Shift (weekly rotation)
• Reliever Shift (short coverage)
• Peak/Event Shift (seasonal surge)

C) Policies (Billing + Proof + Control)

• Grace time (example: 5–10 min)
• Late/Early rules (client site strict)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (Site Supervisor → HO)
• Client/Site mapping (who worked where)
• Billing control (approved duty hours only)
• Audit log (edits + approvals record)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy + fast punch)
• LAN/WiFi/4G internet (cloud dashboard)
• UPS backup (power cuts)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Manpower Supply Real Scenarios)

1) Client-wise Deployment Proof

Dispute avoid: client/site-wise attendance proof ready.

2) Site-wise Roster Coverage

No gap: post/shift roster + reliever mapping.

3) Billing Accuracy (Invoice Hours)

Invoice matching: approved duty hours only.

4) OT & Extra Duty Control

Fake OT block: OT approval workflow compulsory.

5) Multi-Site Dashboard (Owner Control)

Owner view: site-wise present/late/absent + OT summary.

3) Common Problems (Manpower Supply)

1. Billing disputes → client says hours mismatch
2. Reliever shortage → site coverage gaps
3. Unapproved OT claims → payroll disputes
4. Proxy attendance → wrong payouts
5. Multi-site visibility missing → weak control
6. Manual edits → audit issues

4) Manpower Workflow Mapping

Shift Start (Site)

• Staff punch-in (site device)
• Supervisor verifies headcount (optional)
• Roster deviations flagged (absence/reliever)

During Shift

• Break rotation with minimum coverage
• OT request (if needed) → supervisor note

Shift End (Site)

• Punch-out discipline
• OT auto calculation + approval
• Site-wise duty hours finalized for billing

5) Software Features (Must-Have)

• Client/Site mapping (multi-client operations)
• Role-based attendance (workers/supervisor/billing/HR)
• Multi-shift roster (day/night/rotation)
• Late/Early rules with grace
• OT approval workflow
• Reliever/float tracking
• Billing-ready duty hours (client invoice support)
• Audit log (changes + approvals)
• Payroll export Excel/CSV

Optional Add-ons

• Daily WhatsApp report (site-wise late/absent/OT)
• Geo-tag check-in for open sites (optional)
• Integration with CCTV/access control (client need-based)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	5–10 min	Practical reporting
Late Rule	After grace → strict	Client SLA
Half Day	< 50% shift	Fair payroll logic
OT Slab	30 min rounding	Standard OT
OT Approval	Supervisor → HO	Fake OT block
Billing Basis	Approved duty hours only	Invoice accuracy

7) Recommendations (Owner Control Tips)

• Site roster daily lock karo (next day plan)
• Reliever pool maintain rakho (no SLA breach)
• OT approval mandatory rakho (billing + payroll safe)
• Site-wise daily report owner ko auto bhejo
• Audit logs review karo (manual edits control)

8) Example Setup (Sample – 1 HO + 15 Client Sites)

• Sites: 15 (commercial + industrial mix)
• Shifts: Day (9–6), Night (8–8), Rotational (weekly)
• Grace: 10 min
• OT slab: 30 min
• Approval: Site Supervisor → HO Ops/HR
• Billing: Site-wise duty hour report (monthly)
• Payroll: Excel export + audit

Site/Role Mapping Example

Role	Shift	Client/Site	Mapping
Worker	Day	Client A	Production Line
Supervisor	Day	Client A	Site Incharge
Worker	Night	Client B	Warehouse Loading
Reliever	Reliever	Client Cluster	Backup Staff
Billing Exec	HO	Head Office	Invoice Desk

9) Reports (Client + HR Friendly)

• Daily site-wise attendance (present/absent/late)
• Site-wise duty hours (billing ready)
• Reliever utilization (who covered which site)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)
• Client invoice support (site-wise summary)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Client / Site
• Role (Worker/Supervisor)
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (sites, staff count, shifts, billing format)
2. Site visit (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals + site mapping)
5. Roster mapping (site-wise + reliever)
6. Training (supervisors + HO admin/HR)
7. Test payroll & billing export
8. Go-live + support

11) FAQs

Q1) Multi-site supported?
Yes, client/site-wise dashboards supported.

Q2) Billing-ready reports?
Yes, site-wise duty hours + OT summary export ready.

Q3) OT approval?
Approved OT only payroll & billing me count hota hai.

Q4) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: number of client sites, staff count, shifts, reliever requirement, OT policy, billing format, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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