1) Requirements — Gym Setup

A) Roles (Front Desk + Floor)

• Gym Manager (daily ops + discipline)
• Reception / Front Desk (check-in + calls + enquiries)
• Sales Counsellor (trial conversion + renewals)
• Fitness Trainer (floor coaching)
• Personal Trainer (PT) (paid sessions)
• Group Class Instructor (Zumba/Yoga/HIIT etc.)
• Housekeeping (hygiene + washroom)
• Maintenance (machines upkeep – optional)
• Back Office / Accounts (payroll export)

B) Shift Inputs (Peak Practical)

• Morning Peak (6am–11am)
• Mid-day Shift (11am–4pm)
• Evening Peak (4pm–10pm)
• Weekend Peak (Saturday/Sunday roster)
• Class Slots (batch timing mapping)

C) Policies (Service + Revenue Protection)

• Grace time (example: 5–10 min)
• Late/Early rules (opening/front desk strict)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (Manager → Owner/HR)
• Trainer roster (floor coverage per peak hours)
• Batch/class mapping (who conducted which class)
• Front desk lead log (enquiry → trial → sale)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy + fast)
• LAN/WiFi internet (cloud dashboard)
• UPS backup (opening time no downtime)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Gym Real Scenarios)

1) Morning Opening Discipline

Members wait na kare: opening staff punch-in proof.

2) Trainer Coverage at Peak Hours

Member experience improve: floor trainers roster discipline.

3) PT Session Accountability

Revenue protection: PT mapping + session schedule tracking.

4) Group Class Slot Tracking

Batch discipline: class-wise instructor mapping.

5) Front Desk Lead Handling

Conversion improve: enquiry log + follow-up accountability.

3) Common Problems (Gyms)

1. Late opening → negative reviews
2. Peak hour trainers missing → member dissatisfaction
3. PT sessions missed → refunds/complaints
4. Class cancellations → dropouts
5. Unapproved OT → payroll disputes
6. Lead follow-up weak → lost sales

4) Gym Workflow Mapping

Shift Start (Opening)

• Reception + trainers punch-in
• Class slot + PT appointments confirmation
• Housekeeping checklist (washroom/floor)

During Shift

• Trainer floor coverage monitoring
• Front desk enquiry log + follow-up assignment
• OT request if peak extended → approval

Shift End (Closing)

• Punch-out discipline
• OT auto calculation + approval
• Daily summary (late/absent/classes) report

5) Software Features (Must-Have)

• Role-based attendance (reception/sales/trainers/PT/classes/housekeeping)
• Multi-shift roster (morning/evening/weekend)
• Late/Early rules with grace
• OT approval workflow
• Batch/Class schedule tracking (slot-wise mapping)
• Front desk lead & visit logging (enquiry → trial → conversion)
• Mobile dashboard (owner/manager)
• Payroll export Excel/CSV
• Audit log (edits + approvals)

Optional Add-ons

• Member entry access control (RFID/QR/biometric optional)
• Locker/restricted area access control (staff-only zones)
• Daily WhatsApp report (late/absent/OT + class slots)
• CCTV integration (front desk + floor + entrance)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	5–10 min	Practical reporting
Opening Late Rule	After grace → strict	Member experience
Class Slot Discipline	Fixed roster	Batch reliability
Half Day	< 50% shift	Fair payroll logic
OT Slab	30 min rounding	Standard OT
OT Approval	Manager → Owner/HR	Disputes reduce

7) Recommendations (Owner Control Tips)

• Peak hour roster lock rakho (morning/evening)
• Class schedule weekly fixed + backup instructor
• PT mapping compulsory (session accountability)
• Front desk lead log daily review karo
• OT approvals mandatory rakho

8) Example Setup (Sample Gym – 1 Branch)

• Shifts: Morning (6–2), Evening (2–10)
• Grace: 10 min
• OT slab: 30 min
• Approval: Manager → Owner
• Payroll: Monthly Excel export + audit

Role/Slot Mapping Example

Role	Shift	Slot	Mapping
Reception	Morning	6–2	Front Desk + Calls
Trainer	Morning	6–11	Floor Coverage
Instructor	Evening	7–8	Zumba Class
PT	Evening	8–9	PT Session
Housekeeping	Split	All day	Washroom + Floor

9) Reports (Owner-Friendly)

• Daily attendance (present/absent/late)
• Shift-wise staff coverage (morning/evening)
• Trainer/PT allocation (who on floor)
• Class slot report (conducted/cancelled)
• Front desk enquiry log (new leads + follow-ups)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Role (Trainer/Reception/Sales/Housekeeping)
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (shifts, roles, class slots, PT mapping)
2. Device placement (entrance/front desk)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals)
5. Role + slot mapping (trainers/classes/PT)
6. Training (manager + admin)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Multi-shift supported?
Yes, morning/evening/weekend shifts supported.

Q2) Class slot mapping possible?
Yes, batch/class schedule tracking can be enabled.

Q3) PT mapping?
Yes, PT trainers and session accountability can be tracked.

Q4) OT approval?
Approved OT only payroll me count hota hai.

Q5) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: staff count, shifts (morning/evening), roles (trainers/reception/sales), class slots, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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