1) Requirements — Corporate Group Setup

A) Roles (HO + Units + Branches)

• Group Admin / Corporate HR (policy + governance)
• Unit/Plant/Branch Head (discipline + approvals)
• Department Heads (Ops/Sales/Finance/HR/IT)
• Front Office / Reception (visitor + coordination)
• Back Office / MIS (reports + compliance)
• Accounts/Payroll (salary + exports)
• IT/Admin (devices + access)
• Security / Facility (entry control + readiness)

B) Shift Inputs (Practical)

• General Shift (office hours)
• Staggered Shifts (departments/branches)
• Night Shift (operations/support)
• Weekend/On-call (maintenance/IT/support)
• Month-End/Quarter-End (finance peak OT)

C) Policies (Control + Compliance)

• Grace time (example: 10 min)
• Late/Early rules (department/location-wise)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (HOD/Head → HR)
• Location/department mapping (unit/branch-wise)
• Audit log (edits + approvals record)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy + fast)
• LAN/WiFi internet (cloud dashboard)
• UPS backup (continuity)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Corporate Group Real Scenarios)

1) Multi-Location Discipline (HO + Branches)

Central control: location-wise present/late/absent dashboard.

2) Department Coverage (Front Office + Support)

Service continuity: desk/department accountability.

3) Month-End Payroll Accuracy

Finance peak: approved OT only payroll me add.

4) Audit-Ready Attendance Proof

Compliance: edit approvals + logs always ready.

5) Management Review

Leadership view: unit-wise trends + exception list.

3) Common Problems (Corporate Groups)

1. Multi-branch visibility missing → weak control
2. Department understaffing → operational delays
3. Manual attendance edits → disputes + audit risk
4. Unapproved OT → payroll leakage
5. Policy inconsistency → HR conflicts
6. Late/Early loopholes → productivity loss

4) Corporate Workflow Mapping

Daily Start

• Location-wise punch-in monitoring
• Front office + key departments minimum coverage check
• Late alerts to HOD/Branch Head

During Day

• Shift coverage + roster monitoring
• Field/branch movements mapped (if needed)
• Attendance exceptions logged with reasons

Month-End

• OT summary → approvals
• Payroll export (Excel/CSV)
• Audit-ready reports locked

5) Software Features (Must-Have)

• Role-based attendance (HODs/admin/front/back office)
• Multi-location mapping (HO + branches + units)
• Multi-shift roster (staggered/night/weekend)
• Late/Early rules with grace
• OT approval workflow
• Location-wise deployment (unit/branch control)
• Desk/department accountability (coverage discipline)
• Audit-ready logs (edits + approvals)
• Mobile dashboard (leadership/HR)
• Payroll export Excel/CSV

Optional Add-ons

• Daily WhatsApp report (unit-wise late/absent/OT)
• Access control for restricted zones (optional)
• CCTV integration (entry/exit proof)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	10 min	Practical reporting
Late Rule	After grace → policy-based	Productivity control
Half Day	< 50% shift	Fair payroll logic
OT Slab	30 min rounding	Standard OT
OT Approval	HOD/Head → HR	Leakage stop
Edits	Approval mandatory	Audit safety

7) Recommendations (Corporate Control Tips)

• Location-wise dashboard leadership ke liye daily set karo
• Critical desks (front office/support) pe minimum coverage rule lagao
• Attendance edits sirf approval flow se allow karo
• OT approvals mandatory rakho (month-end)
• Daily WhatsApp report HR/heads ko auto bhejo

8) Example Setup (Sample Corporate Group – HO + 8 Branches + 2 Units)

• Locations: 11 (1 HO + 8 branches + 2 units)
• Shifts: General (9:30–6:30), Staggered, Night (support)
• Grace: 10 min
• OT slab: 30 min
• Approval: HOD/Branch Head → HR
• Payroll: Monthly Excel export + audit

Location/Dept Mapping Example

Role	Shift	Location	Mapping
Front Office	General	HO	Reception Desk Coverage
Accounts	General	HO	Payroll + Compliance
Branch Admin	General	Branch A	Attendance + Approvals
Support Exec	Night	Unit 1	Ops Support Coverage
Security	Shift	All	Entry Discipline

9) Reports (Leadership + HR Friendly)

• Daily attendance (location-wise present/late/absent)
• Department-wise summary (coverage + late list)
• Unit/branch-wise dashboards (trend + exceptions)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)
• Audit log report (edits + approvals)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Location (HO/Branch/Unit) + Department
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (locations, departments, shifts, policies)
2. Site visits (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals + edit rules)
5. Location + dept mapping (role-based)
6. Training (HR + admins + heads)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Multi-location supported?
Yes, HO + branches + units mapping supported with dashboards.

Q2) Department-wise reporting?
Yes, department-wise summaries and exceptions available.

Q3) OT approval?
Approved OT only payroll me count hota hai.

Q4) Payroll export?
Excel/CSV export ready milta hai.

Q5) Audit logs?
Yes, edits + approvals ka audit-ready log available.

12) Contact / Demo – Ahmedabad

Share for exact quote: locations count, staff count, shifts, department mapping, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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