1) Requirements — Banquet Hall Setup

A) Teams (Front + Ops + Event)

• Banquet Manager (booking + event execution)
• Event Coordinator (timeline + vendor management)
• Reception/CRM (inquiry + booking desk)
• Setup Team (stage/chairs/tables/décor)
• Service Staff (buffet/plate service)
• Kitchen Team (if in-house catering)
• Housekeeping (washrooms + hall cleaning)
• Security/Gate (entry control)
• Valet/Parking Team (vehicle flow)
• Electrician/Technician (lights/sound/power)
• Accounts/HR (payroll export)
• Vendors/Temporary Staff (event day manpower)

B) Shift Inputs (Event-Based Practical)

• Morning Setup Shift (hall readiness)
• Afternoon Shift (mid-day functions)
• Evening Shift (prime bookings)
• Night Shift (late events + close)
• Post-Event Shift (cleanup + reset)

C) Policies (Timing + Service Quality)

• Grace time (example: 10 min)
• Late/Early rules (setup/service strict)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (Banquet Manager → HR/Owner)
• Event/Slot mapping (which team served which function)
• Vendor/Temporary staff control (in/out tracking)

D) Device + Network Requirements

• Face Attendance / Biometric (office/gate punch)
• LAN/WiFi/4G internet (cloud dashboard)
• UPS backup (event continuity)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Banquet Real Scenarios)

1) Setup Team Readiness Proof

Event start se pehle setup manpower confirm (no last-minute panic).

2) Service Staff Coverage

Buffet rush me service staff shortage avoid via roster.

3) Gate + Valet Accountability

Crowd handling & parking flow: gate/valet mapping.

4) Housekeeping Hygiene Control

Washroom/hall cleaning: shift-wise housekeeping presence.

5) OT + Late Night Event Approval

Late function me approved OT only payroll me add.

3) Common Problems (Banquet Halls)

1. Setup late → event start delay
2. Service staff shortage → guest complaints
3. Valet chaos → parking fights / bad reviews
4. Housekeeping gaps → hygiene issues
5. Unapproved OT claims → wage disputes
6. Vendor accountability missing → loss/damage blame game

4) Banquet Hall Workflow Mapping

Pre-Event (Setup)

• Setup team punch-in + slot mapping
• Technician readiness (power/sound/lights)
• Housekeeping pre-clean checklist (optional)

Event Live (Service + Gate)

• Service staff shift coverage monitor
• Gate/security + valet duty mapping
• Emergency replacement logging (optional)

Post-Event (Close + Reset)

• Punch-out discipline
• OT auto calculation + approval
• Cleanup + reset team confirmation

5) Software Features (Must-Have)

• Role-based attendance (setup/service/valet/gate/housekeeping)
• Multi-shift roster (morning/afternoon/evening/night)
• Late/Early rules with grace
• OT approval workflow
• Event/Slot tagging (team mapped to function slot)
• Temporary staff tracking (vendor manpower)
• Mobile dashboard (owner/manager)
• Payroll export Excel/CSV
• Audit log (approvals + edits)

Optional Add-ons

• Daily WhatsApp report (late/absent/OT)
• CCTV integration (gate/parking/hall)
• Access control for store/utility rooms

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	10 min	Practical tolerance
Setup Late Rule	After grace → strict	Event readiness
Half Day	< 50% shift	Fair payroll
OT Slab	30 min rounding	Standard OT
OT Approval	Manager → HR/Owner	Fake OT block
Temp Staff	In/Out compulsory	Vendor control

7) Recommendations (Banquet Owner Tips)

• Event roster advance me finalize karo
• Setup + housekeeping strict mapping rakho
• Valet team peak slots me strong rakho
• OT approvals mandatory rakho
• Daily report owner ko auto bhejo

8) Example Setup (Sample Banquet with 2 Slots)

• Slots: Lunch (12–4), Dinner (7–12)
• Shifts: Setup (8–12), Lunch Service (12–4), Reset (4–6), Dinner Service (7–12), Close (12–1)
• Grace: 10 min
• OT slab: 30 min
• Approval: Banquet Manager → HR
• Payroll: Monthly Excel export + audit

Slot/Role Mapping Example

Role	Shift	Slot	Mapping
Setup	Morning	Lunch	Stage + Seating
Service	Lunch	Lunch	Buffet Counter A
Housekeeping	Reset	Between	Hall + Washroom
Valet	Dinner	Dinner	Parking Zone 1
Security	Dinner	Dinner	Main Gate

9) Reports (Owner-Friendly)

• Daily attendance (present/absent/late)
• Shift-wise manpower (setup/service/valet/housekeeping)
• Slot-wise coverage (lunch/dinner)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Role tag
• Shift + Slot tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (slots, roles, shifts, temp staff)
2. Site visit (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals)
5. Role + slot mapping (setup/service/valet/gate)
6. Training (banquet manager + admin)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Slot-wise roster mapping possible?
Yes, lunch/dinner slot wise duty mapping supported.

Q2) Temporary staff tracking possible?
Yes, vendor/temporary manpower in/out tracking supported.

Q3) OT approval?
Approved OT only payroll me count hota hai.

Q4) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: staff count, event slots, shifts, valet/gate requirement, temp staff volume, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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