1) Requirements — Gated Community Setup

A) Roles (Security + Facility + Admin)

• Security Guard (gate/post duty)
• Gate Operator (entry register/visitor handling)
• Patrolling Guard (rounds + checkpoints)
• Security Supervisor (handover + incident control)
• Control Room Operator (CCTV/boom barrier support, if any)
• Housekeeping Staff (common areas + washrooms)
• Housekeeping Supervisor (checklist + complaints)
• Maintenance Technician (electrical/plumbing/lift coordination)
• Clubhouse Staff (gym/pool/amenities support)
• Society Office Admin (records + approvals)
• Accounts/Payroll (salary export)

B) Shift Inputs (24×7 Coverage)

• Day Shift (gate + housekeeping high traffic)
• Night Shift (patrol strict + gate discipline)
• Reliever/Float Shift (backup manpower)
• Event/Festival Shift (extra visitors + OT)

C) Policies (Resident Safety + Proof)

• Grace time (example: 5–10 min)
• Late/Early rules (shift handover strict)
• OT slab (30 min rounding)
• OT approval (Supervisor → Society Admin)
• Gate-wise post allocation (Main Gate/Service Gate/Clubhouse)
• Visitor entry accountability (operator mapping)
• Incident log (time, type, action, staff)
• Amenity staff coverage (clubhouse/gym/pool roster)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy)
• LAN/WiFi/4G internet (cloud dashboard)
• UPS backup (night continuity)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Society Real Scenarios)

1) Gate Never Unmanned (Post Coverage Proof)

Risk reduce: gate-wise punch + post allocation.

2) Night Patrol Discipline

Safety improve: patrolling role mapping + late alerts.

3) Visitor Entry Accountability

Disputes reduce: which operator handled which gate/shift.

4) Housekeeping Hygiene Coverage

Complaints reduce: area coverage + supervisor rounds.

5) Event/Festival OT Control

Extra duty me approved OT only payroll me add.

3) Common Problems (Gated Communities)

1. Gate post missed → security risk + resident complaints
2. Late shift handover → coverage gaps
3. Visitor entry blame game → accountability missing
4. Unapproved OT → payroll disputes
5. Housekeeping gaps → poor hygiene + bad feedback
6. Incident logs missing → weak compliance

4) Society Workflow Mapping

Shift Start (Handover)

• Guards/operators punch-in (gate/device)
• Gate-wise post allocation confirmed
• Supervisor handover checklist (optional)

During Shift

• Patrol coverage monitoring
• Visitor accountability maintained (operator mapping)
• Housekeeping rounds + complaint logging
• Incident log entry (if any)

Shift End

• Punch-out discipline
• OT auto calculation + approval
• Daily summary (late/absent/incident) report

5) Software Features (Must-Have)

• Role-based attendance (guards/operators/patrol/supervisors/housekeeping/maintenance)
• Gate-wise mapping (Main/Service/Visitor gate)
• Post allocation tracking (gate/lobby/parking/perimeter)
• Multi-shift roster (day/night/reliever)
• Late/Early rules with grace
• OT approval workflow
• Visitor entry accountability (operator mapping + audit)
• Incident log (audit-ready)
• Amenity staff coverage (clubhouse/gym/pool roster)
• Mobile dashboard (committee/manager)
• Payroll export Excel/CSV

Optional Add-ons

• Daily WhatsApp report (gate-wise late/absent/OT)
• CCTV integration (gate + common areas)
• Boom barrier + access control integration
• Visitor management app integration (optional)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	5–10 min	Practical handover
Gate Late Rule	After grace → strict	No security gap
OT Slab	30 min rounding	Standard OT
OT Approval	Supervisor → Admin	Fake OT block
Post Allocation	Mandatory mapping	Clear accountability
Incident Log	Mandatory	Audit + dispute handling

7) Recommendations (Committee/Manager Control Tips)

• Gate-wise roster daily lock karo (night before)
• Reliever pool maintain rakho (no post miss)
• Visitor accountability operator-wise maintain karo
• Incident log mandatory + daily review
• OT approvals compulsory rakho
• Daily WhatsApp report committee/manager ko auto bhejo

8) Example Setup (Sample Society – 3 Gates)

• Gates: 3 (Main + Service + Visitor)
• Shifts: Day (8–8), Night (8–8), Reliever (as needed)
• Grace: 5–10 min
• OT slab: 30 min
• Approval: Supervisor → Society Admin
• Payroll: Monthly Excel export (gate-wise/site-wise)

Gate/Post Allocation Example

Role	Shift	Gate/Area	Post
Guard	Day	Main Gate	Entry Check
Gate Operator	Day	Main Gate	Visitor Register
Guard	Night	Service Gate	Perimeter Control
Patrolling	Night	Perimeter	Rounds
Housekeeping	Day	Clubhouse	Common Areas

9) Reports (Committee + Admin Friendly)

• Daily gate-wise attendance (present/absent/late)
• Post allocation report (roster vs actual)
• Shift-wise coverage (day/night)
• OT requested vs approved
• Incident log summary (day-wise)
• Monthly payroll export (Excel/CSV)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Role (Guard/Operator/Patrol/Housekeeping/Maintenance)
• Gate/Area mapping
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (gates, staff, shifts, incident reporting)
2. Site visit (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT approvals + gate mapping)
5. Roster + post mapping (gate-wise)
6. Training (supervisors + admin office)
7. Test payroll export (gate/role-wise)
8. Go-live + support

11) FAQs

Q1) Multi-gate supported?
Yes, gate-wise mapping, dashboards and reports supported.

Q2) Post allocation tracking possible?
Yes, gate/lobby/parking/perimeter post mapping supported.

Q3) Incident log available?
Yes, incident log can be maintained with audit trail.

Q4) OT approval?
Approved OT only payroll me count hota hai.

Q5) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: number of gates, guards/operators count, shifts, posts per gate, visitor accountability need, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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