1) Requirements — Multi-Location Office Setup

A) Roles (HO + Branch + Regional)

• Corporate HR / Admin (policy + governance)
• Branch/Regional Manager (discipline + approvals)
• Department Heads (Ops/Sales/Service/Finance/IT)
• Reception / Front Desk (visitor + calls)
• Admin/IT Support (devices + access)
• Back Office / MIS (reports + compliance)
• Security (entry discipline)
• Accounts/Payroll (exports)

B) Shift Inputs (Realistic)

• General Shift (office hours)
• Staggered Shifts (service desks/support)
• Weekend Roster (optional)
• Extended Hours (month-end/targets)

C) Policies (Control + Proof)

• Grace time (example: 10 min)
• Late/Early rules (desk criticality-wise)
• Half-day (example: <50% shift)
• OT slab (30 min rounding)
• OT approval (Manager → HR)
• Geo/Device-based punch (branch device only / authorized device)
• Audit log (edits + approvals record)

D) Device + Network Requirements

• Face Attendance / Biometric (anti-proxy + fast)
• LAN/WiFi internet (cloud dashboard)
• UPS backup (continuity)
• Admin PC/Laptop (reports + payroll export)

2) Use Cases (Multi-Location Office Real Scenarios)

1) Branch Opening Discipline

Service impact: opening punch + late alerts.

2) Reception/Helpdesk Coverage

Customer experience: desk accountability.

3) Geo/Device Punch Control

Proxy reduce: authorized device/location-based punch.

4) Regional Manager Dashboard

Visibility: location-wise late/absent/OT.

5) Payroll Automation

Speed: payroll export + audit logs ready.

3) Common Problems (Multi-Location Offices)

1. Proxy attendance → discipline weak
2. Branch-wise visibility missing → control low
3. Desk coverage gaps → customer complaints
4. Manual edits → payroll disputes
5. Unapproved OT → cost leakage
6. Policy inconsistency → HR conflicts

4) Multi-Location Office Workflow

Start of Day

• Location-wise punch-in monitoring
• Reception/helpdesk minimum coverage check
• Late alerts to branch managers

During Hours

• Shift coverage + roster tracking
• Geo/device compliance monitoring
• Exception reasons captured

Month-End

• OT requested vs approved review
• Payroll export (Excel/CSV)
• Audit-ready attendance reports

5) Software Features (Must-Have)

• Multi-location mapping (HO + branches)
• Role-based attendance (dept heads/admin/reception/IT)
• Multi-shift roster
• Late/Early rules with grace
• OT approval workflow
• Geo/Device-based punch control (authorized device rules)
• Desk accountability (reception/helpdesk coverage)
• Audit-ready logs (edits + approvals)
• Mobile dashboard (owners/managers)
• Payroll export Excel/CSV

Optional Add-ons

• Daily WhatsApp report (branch-wise late/absent/OT)
• Access control integration (restricted areas)
• CCTV integration (entry proof)

6) Shift + OT Policy (Recommended)

Item	Recommended	Why it matters
Grace	10 min	Practical reporting
Desk Late Rule	After grace → strict	Service continuity
Half Day	< 50% shift	Fair payroll logic
OT Slab	30 min rounding	Standard OT
OT Approval	Manager → HR	Leakage stop
Punch Rule	Authorized device only	Proxy stop

7) Recommendations (Control Tips)

• Branch-wise dashboard daily manager ko bhejo
• Reception/helpdesk minimum coverage policy set karo
• Geo/Device punch rule compulsory rakho
• OT approvals mandatory rakho
• Edits approval flow ke bina allow na karo

8) Example Setup (HO + 6 Branches)

• Locations: 7 (1 HO + 6 branches)
• Shifts: General (9:30–6:30), Staggered (support)
• Grace: 10 min
• OT slab: 30 min
• Approval: Branch Manager → HR
• Payroll: Monthly Excel export + audit

Location/Role Mapping Example

Role	Shift	Location	Mapping
Reception	General	HO	Front Desk Coverage
IT Support	Staggered	HO	Helpdesk Coverage
Branch Admin	General	Branch A	Attendance + Approvals
Operations	General	Branch B	Back Office Desk
Security	Shift	All	Entry Discipline

9) Reports (Owner + HR Friendly)

• Daily attendance (branch-wise present/late/absent)
• Desk coverage (reception/helpdesk)
• Geo/device compliance (exceptions list)
• OT requested vs approved
• Monthly payroll export (Excel/CSV)
• Audit logs (edits + approvals)

Payroll Export Columns (Recommended)

• Employee ID / Name
• Location + Department
• Shift tag
• Present/Absent/WO
• Late count + minutes
• Approved OT hours
• Payable days / remarks

10) Implementation (Modi Group Process)

1. Requirement discussion (locations, shifts, policies)
2. Site visits (device placement + network)
3. Device install (Face/Bio) + testing
4. Policy setup (late/OT + device rules)
5. Location mapping (branch-wise)
6. Training (HR + branch admins)
7. Test payroll export
8. Go-live + support

11) FAQs

Q1) Multi-location dashboard supported?
Yes, branch-wise and regional dashboards supported.

Q2) Geo/Device punch control possible?
Yes, authorized device/location-based punch rules supported.

Q3) OT approval?
Approved OT only payroll me count hota hai.

Q4) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: locations count, staff count, shifts, geo/device punch rules, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

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