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Fitness Studios – Staff Attendance + Multi-Shift + Trainers/Personal Coaches/Group Class Instructors/Reception/Sales Counsellors/Housekeeping Role Mapping + Late/Early Rules + OT Approval + Session & Batch Schedule Tracking + PT Revenue Accountability + Trial/Lead Logging + Studio Access Control + Audit-Ready Logs + Payroll Export Automation | Modi Group ✅

Fitness studio me attendance sirf HR nahi — peak hour trainer coverage, class punctuality, PT session accountability, trial-to-member conversion, renewals follow-up aur member experience sab roster + role mapping se linked hota hai. Agar multi-shift + schedule tracking + lead logs + OT approvals strong nahi hoga toh session misses, negative reviews, revenue leakage aur payroll disputes create hote hain.

Updated: Feb 2026 Best for: Fitness Studios, HIIT/Functional Training, CrossFit, Boutique Gyms Use-cases: Trainer Coverage / PT Revenue Control / Trial Logs / Payroll Export
Quick TOC

1) Requirements — Fitness Studio Setup

A) Roles (Studio + Sales + Hygiene)

  • Studio Manager (ops + discipline)
  • Reception / Front Desk (check-ins + calls + enquiry)
  • Sales Counsellor (trials + membership closing)
  • Personal Trainer / Coach (PT sessions)
  • Group Class Instructor (Zumba/HIIT/Functional)
  • Nutrition/Wellness Coordinator (optional)
  • Housekeeping (hygiene + washroom)
  • Back Office / Accounts (payroll export)

B) Shift Inputs (Peak Hours Practical)

  • Morning Peak (6am–11am)
  • Mid-day (11am–4pm)
  • Evening Peak (4pm–10pm)
  • Weekend Batches (Sat/Sun roster)
  • Events/Challenges (special OT)

C) Policies (Revenue + Quality + Control)

  • Grace time (example: 5–10 min)
  • Late/Early rules (opening + class start strict)
  • Half-day (example: <50% shift)
  • OT slab (30 min rounding)
  • OT approval (Manager → Owner/HR)
  • Session/batch mapping (which trainer ran which class)
  • Trial & lead logging (enquiry → trial → conversion)
  • PT revenue accountability (session count / trainer wise)

D) Device + Network Requirements

  • Face Attendance / Biometric (anti-proxy + fast)
  • LAN/WiFi internet (cloud dashboard)
  • UPS backup (peak hour no downtime)
  • Admin PC/Laptop (reports + payroll export)

2) Use Cases (Fitness Studio Real Scenarios)

1) Peak Hour Trainer Coverage

Members wait na kare: trainer roster + punch proof.

2) Group Class Discipline

Batch punctuality: class schedule tracking.

3) PT Session Accountability

Revenue leakage control: PT session logs + trainer mapping.

4) Trial to Membership Conversion

Sales improve: enquiry + trial logging + follow-up.

5) Studio Hygiene Coverage

Experience improve: housekeeping shift coverage.

3) Common Problems (Fitness Studios)

  1. Late class start → member dissatisfaction
  2. Trainer absence → cancellations + refunds
  3. PT sessions mismatch → disputes
  4. Trial follow-up weak → lost conversions
  5. Unapproved OT → payroll disputes
  6. Hygiene gaps → negative reviews

4) Fitness Studio Workflow Mapping

Opening (Pre-peak)

  • Reception + trainers punch-in
  • Schedule/batch plan confirmation
  • Equipment + hygiene readiness checklist

During Peak

  • Batch/class coverage monitoring
  • PT session log + trainer assignment
  • Trial visitor entry + follow-up assignment

Closing

  • Punch-out discipline
  • OT auto calculation + approval
  • Daily summary (late/absent/sessions/leads) report

5) Software Features (Must-Have)

  • Role-based attendance (trainers/reception/sales/housekeeping)
  • Multi-shift roster (morning/evening/weekend)
  • Late/Early rules with grace
  • OT approval workflow
  • Session & batch schedule tracking (slot-wise mapping)
  • PT revenue accountability (trainer-wise sessions)
  • Trial/lead logging (enquiry → trial → conversion)
  • Studio access control (staff-only zones / optional)
  • Mobile dashboard (owner/manager)
  • Payroll export Excel/CSV
  • Audit log (edits + approvals)

Optional Add-ons

  • Daily WhatsApp report (late/absent/OT + sessions summary)
  • CCTV integration (reception + entry)
  • Visitor log / trial token counter (optional)

6) Shift + OT Policy (Recommended)

ItemRecommendedWhy it matters
Grace5–10 minPractical reporting
Class Start RuleAfter grace → strictMember trust
Trial Follow-upSame-dayConversion boost
Half Day< 50% shiftFair payroll logic
OT Slab30 min roundingStandard OT
OT ApprovalManager → Owner/HRDisputes reduce

7) Recommendations (Owner Control Tips)

  • Peak slots me minimum trainer coverage lock karo
  • PT sessions daily log compulsory karo
  • Trial conversion same-day follow-up rule rakho
  • OT approvals mandatory rakho (events)
  • Daily WhatsApp report owner ko auto bhejo

8) Example Setup (Sample Fitness Studio)

  • Shifts: Morning (6–2), Evening (2–10)
  • Grace: 10 min
  • OT slab: 30 min
  • Approval: Manager → Owner
  • Payroll: Monthly Excel export + audit

Session/Role Mapping Example

RoleShiftSlotMapping
ReceptionMorning6–2Front Desk + Calls
Group InstructorMorning7–8HIIT Batch
Personal TrainerEvening6–9PT Sessions
Sales CounsellorEvening5–9Trials + Membership
HousekeepingSplitAll dayStudio Hygiene

9) Reports (Owner-Friendly)

  • Daily attendance (present/absent/late)
  • Shift-wise coverage (morning/evening)
  • Session/batch report (conducted/cancelled)
  • PT sessions trainer-wise (revenue accountability)
  • Trial & lead log (new leads + follow-ups)
  • OT requested vs approved
  • Monthly payroll export (Excel/CSV)

Payroll Export Columns (Recommended)

  • Employee ID / Name
  • Role (Trainer/Reception/Sales/Housekeeping)
  • Shift tag
  • Present/Absent/WO
  • Late count + minutes
  • Approved OT hours
  • Payable days / remarks

10) Implementation (Modi Group Process)

  1. Requirement discussion (shifts, roles, session/batch timings, lead logging)
  2. Device placement (entry/front desk)
  3. Device install (Face/Bio) + testing
  4. Policy setup (late/OT approvals)
  5. Session + role mapping (trainers/classes/PT)
  6. Training (manager + admin)
  7. Test payroll export
  8. Go-live + support

11) FAQs

Q1) Multi-shift supported?
Yes, morning/evening/weekend shifts supported.

Q2) Session/batch schedule tracking possible?
Yes, slot-wise class schedule tracking can be enabled.

Q3) PT session accountability?
Yes, trainer-wise PT sessions logging supported.

Q4) OT approval?
Approved OT only payroll me count hota hai.

Q5) Payroll export?
Excel/CSV export ready milta hai.

12) Contact / Demo – Ahmedabad

Share for exact quote: staff count, shifts, roles (trainers/reception/sales), class schedule, PT sessions requirement, OT policy, payroll format.

📞 9664988206 / 7405851025
📧 modigroupahm@gmail.com

WhatsApp Now Call Now

Quick Quote

  • Staff count (trainers/reception/sales/housekeeping)
  • Shifts (morning/evening/weekend)
  • Class/batch timings
  • PT sessions tracking required?
  • OT policy (approval?)
  • Payroll format
Send Details Call
Create a professional, high-resolution website featured image for a technology company (Modi Group) showcasing a corporate group staff attendance and multi-shift workforce management system. Scene should include: – A modern corporate headquarters (HO) boardroom with senior leadership meeting – Multiple business units represented visually (IT office, manufacturing unit, retail outlet, service division) shown in split-screen or layered background – Branch admins coordinating operations – Department heads reviewing performance dashboards – Front office staff welcoming visitors – Back office teams processing reports and compliance documentation – Employees using biometric or smart attendance systems – A corporate group operations director reviewing multi-location deployment dashboard, department accountability, policy compliance logs, and payroll export automation on a laptop or tablet The background should subtly show multiple offices and business verticals connected through digital network lines to represent centralized corporate governance across units. Add a large transparent futuristic digital screen overlay displaying: – Multi-shift schedule (General / Flexible / Rotational Shifts) – HO / Business Units / Branch Admins / Department Heads / Front Office / Back Office duty roster mapping – Late arrival & early leaving alerts – Overtime approval notification – Location-wise deployment & desk/department accountability tracking – Policy compliance & audit-ready logs – Payroll export automation dashboard Include subtle floating digital icons such as: – Clock icon (shift timing) – Calendar icon (roster scheduling) – Approval check mark (OT approval) – Payroll export file icon – Biometric fingerprint symbol – Multi-building network icon (corporate group structure) – Compliance shield icon – Department/organization chart icon – Dashboard/analytics icon Style: Corporate, enterprise-grade, strategic, clean, slightly futuristic Lighting: Bright executive corporate lighting with subtle blue digital overlay glow Colors: Blue, white, and silver tones with subtle green performance indicators Mood: Strategic, scalable, governance-driven, centralized control, compliance-focused enterprise management Composition: Wide banner layout, 16:9 aspect ratio, suitable for website header The image should communicate centralized corporate governance, multi-business unit workforce discipline, policy compliance tracking, audit readiness, and payroll automation powered by Modi Group.
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