Biometric Attendance System for Event Management Companies (Ahmedabad) — Crew + Shift + Late/Early + OT + Payroll
Event management business me 1 fixed office routine rarely hota hai. Team kabhi office me planning karti hai, kabhi venue pe setup, kabhi overnight execution, kabhi outstation event. Isliye normal attendance system fail hota hai — kyunki event-day OT, multi-location punching, temporary staff, aur approvals ka load bahut zyada hota hai.
Modi Group ka recommended setup: policy-based attendance + multi-shift + supervisor approvals + OT engine + payroll-ready exports. Isse aapka biggest headache solve hota hai: salary disputes, overtime confusion, and payout delays.
1) Requirements (Start Here) — Event company ko kya-kya define karna hota hai?
Attendance + payroll automation ka base simple rule hai: Jitni clear policy define, utna clean payroll. Event industry me policies dynamic hoti hain, isliye pehle 8 points fix karna zaroori hai.
- Core team: managers, coordinators, admin staff
- On-site crew: setup crew, stage/production team
- Technical: sound, light, AV operators
- Temporary: helpers, spot boys, runners
- Outstation: travel team / vendor coordinators
- Multiple shifts: morning setup / evening execution / night wrap
- Late/early: event-day flexibility + office discipline
- Venue-wise attendance: multi-location punching
- Weekly-off/holiday work: event calendar based
- OT: event day OT slabs + approvals mandatory
Minimum Inputs (Quote ke liye)
- Staff count + temporary staff count (approx)
- Office entry points + venue entry points
- Shift types (2 shift / 3 shift / event shift only)
- Late/Early rules (grace time etc.)
- OT policy (after how many hours, slab, multiplier)
- Payroll process (Excel / software / accountant)
2) Use Cases — Event companies me system ka real use
- Office discipline: planning team punctuality + late/early control
- Venue staff control: venue reporting, crew availability, shift wise tracking
- Night events: overnight OT clear + approvals (no disputes)
- Temporary staff: daily wage payout sheets (attendance proof)
- Outstation events: location wise summary + reporting
3) Problems (Without System) — Event industry me common issues
- OT confusion: “kitna OT hua?” “kisne approve kiya?”
- Temporary staff dispute: “main aaya tha / main gaya tha” proof nahi hota
- Venue multi-shift: roster match nahi hota
- Salary delay: payroll sheet late banne ki wajah se payout late
- Manager dependency: manual tracking me error high
Fix: Attendance + OT engine + approval workflow + payroll export template mapping.
4) Shift + OT + Payroll Policy (Recommended) — Event-friendly rules
Aapka policy setup clear hoga to software 80% kaam automatic karega.
- Office shift: 9 hours (incl. break)
- Event shift: 12 hours (cap suggested)
- Grace time: 10 minutes daily
- Half-day: working < 50% shift hours
- Break deduction: auto deduct fixed break (30 min)
- OT eligibility: shift end ke baad + approved
- Minimum OT slab: 30 minutes
- Rounding: nearest 30 minutes (stable payroll)
- Approval: supervisor mandatory / auto-approve (optional)
- Holiday OT: multiplier (policy defined)
- Pay cycle: monthly (1-30/31) ya event-cycle
- Payable days: present, half-day, paid leave, weekly-off, holidays
- Deductions: late penalty, unpaid leave, advances
- Additions: incentives, allowances, OT amount
5) Software Modules Explained — Event company ke liye kya-kya chahiye?
- Face / Fingerprint / RFID
- Fast punching (rush handling)
- Offline buffer + sync
- User onboarding & mapping
- Multi-shift setup
- Team wise shifts
- Event-day special shift
- Supervisor wise mapping
- Missing punch approvals
- Late/early exception approvals
- OT approvals
- Audit trail
- Monthly summary
- OT hours + amount
- Late/early deductions
- Excel/CSV export
6) Recommendations — Best Setup (Event Companies)
- Face terminal (fast + contactless)
- Supervisor approval mandatory
- OT slab 30 min
- Payroll export template mapping
- AMC support plan
- Fingerprint + RFID (optional)
- Single entry tracking
- Basic OT + export
- Standard reports
7) Implementation Plan (Step-by-step) — 7 Days ka practical rollout
- Day 1: HR policy final + staff list
- Day 2: device installation + network setup
- Day 3: user enrollment + department mapping
- Day 4: shift + OT rules configure
- Day 5: approval workflow setup + test runs
- Day 6: payroll export format mapping
- Day 7: training + go-live + support
8) Example (Shift + OT + Payroll) — Real calculation sample
Ye example aapko OT + payroll logic instantly clear karega.
Monthly salary ₹18,000 / 26 days / 8 hours = ₹86.54 per hour (approx)
Approved OT 4 hours → 4 × 86.54 = ₹346.16 (approx)
Result: Attendance + OT amount auto calculate hoga aur export me add ho jayega. Manual confusion zero.
9) Reports (Founder / Manager Dashboard)
- Event-day OT summary (approved)
- Temporary staff attendance sheet
- Late/Early report
- Location-wise attendance
- Payroll-ready monthly sheet
10) Packages (Quote-based)
- Starter: 1 device + basic OT + export
- Professional: Multi-shift + OT approval + advanced reports
- Enterprise: Multi-location + role-based access + AMC
11) FAQs
Portable face device ya venue entry device se attendance possible hai.
Haan, daily wage / event-wise payout ke liye export possible hai.
Supervisor approval workflow enable karke approved OT only payroll me count hota hai.
Haan, location-wise consolidated MIS dashboard possible hai.
12) Contact / Demo — Modi Group (Ahmedabad)
Call: 9664988206 / 7405851025
Email: modigroupahm@gmail.com
WhatsApp: 9664988206
Modi Group Promise: system + training + support + AMC — “Modi Group hai toh mumkin hai aapki Z+ security”.
