Startups • Ahmedabad / India
Worker/Staff + Shift
OT + Approval Workflow
Payroll Export (Excel/CSV)
Startups — Worker/Staff Management + Shift + OT + Payroll Automation | Modi Group
Startup reality: team fast grow karti hai, shifts change hote hain, OT approvals miss hote hain, aur Excel payroll disputes badha deta hai. Is page me aapko milega exact step-by-step setup: requirements → use cases → problems → software modules → recommendations → example → FAQs → contact.
Shift Disciplinepolicy-based attendance
OT Controlapproval + rounding slabs
Payroll Readymonthly export in 1 click
1) Requirements (Start Here) — Startup me sabse pehle kya define karna hai?
Goal: payroll disputes zero, OT leakage control, aur clean monthly export.
A) Team & Work Structure
- Team size: full-time + interns + contract
- Departments: ops/sales/support/tech
- Work timing: fixed / flexible / multiple shifts
- Location: single office / multi-branch
B) Payroll Inputs
- Pay cycle: monthly (1-30/31) ya 26-day cycle
- Payable days: present, half-day, paid leave, weekly-off
- Deductions: late penalty, unpaid leave, advances
- Additions: incentives, allowances, approved OT
Golden Rule: Jo cheez policy me defined nahi hai, woh payroll me dispute banegi (especially OT, late marking, weekly-off, holiday pay).
2) Use Cases (Startup Reality) — system kahan help karta hai?
- Multi-shift teams: operations/support teams ke different shifts
- Field + office hybrid: partial attendance + approvals
- Fast hiring: new joiners add/remove quickly
- Founder visibility: OT cost %, discipline trend, absenteeism
3) Problems (Without System) — Excel/Manual me kya issues aate hain?
- OT “bol ke” add hota hai → leakage
- Late/early logic inconsistent → disputes
- Missing punch approvals track nahi → salary conflict
- Shift changes ka record nahi → wrong payable days
Fix: policy + approvals + automation + payroll export (single source of truth).
4) Shift + OT + Payroll Policy (Startup-friendly)
A) Shift Rules (Recommended)
| Item | Recommended Setting | Notes |
|---|---|---|
| Grace time | 10 minutes (daily) | Small delays absorb |
| Half-day rule | Working < 50% shift hours | Objective calculation |
| Break deduction | Auto deduct fixed break (30 min) | Uniform standard |
| Night allowance | Fixed allowance / per night | Simple payroll computation |
B) OT Rules (Recommended)
| Item | Recommended Setting | Notes |
|---|---|---|
| OT Eligibility | Daily OT after shift end + approved | Leakage control |
| Minimum OT slab | 30 minutes | Below slab ignore |
| Rounding | Nearest 30 minutes | Stable payroll |
| Approval | Supervisor approval mandatory | No approval = no OT |
| Holiday OT | Policy-defined multiplier | Optional |
Payroll Formula (simple)
Hourly rate (simple) = Monthly salary / 26 days / 8 hours
OT Pay = Approved OT hours × hourly rate
Hourly rate (simple) = Monthly salary / 26 days / 8 hours
OT Pay = Approved OT hours × hourly rate
5) Software Modules Explained (Startup stack)
A) Worker/Staff Master
- Employee ID + department + role
- Join/Exit date
- Shift assignment
- Payroll group mapping
B) Attendance Engine
- Late/early marking
- Half-day/full-day logic
- Weekly off/holiday calendar
- Auto absent calculation
C) Approvals Workflow
- Missing punch approval
- OT approval
- Reason + remarks
- Audit trail
D) Payroll Export
- Payable days + deductions
- Approved OT summary
- Late minutes report
- Excel/CSV export
6) Recommendations (Best Setup) — Startup me best kya rahega?
Best (Scale-ready)
- Face device (fast entry)
- LAN/Wi-Fi sync + central dashboard
- Approval roles (Supervisor/HR)
- Payroll export template mapping
Budget (Starter)
- Fingerprint device (single entry)
- Basic shift + grace time
- Standard monthly export
7) Implementation Plan (Step-by-step)
- Team/shift policy finalize (grace, half-day, weekly off)
- Device installation + user enrollment
- Data sync verification (test punches)
- OT rules configure (slab/rounding/approval)
- Payroll export format mapping
- 1 test month run + corrections
- Go live + monthly review
8) Example (Shift + OT + Payroll) — Small sample
Scenario: Team 35 • 2 shifts • grace 10 min • OT approval mandatory • monthly export for salary.
Monthly snapshot (sample)
| Item | Value | Notes |
|---|---|---|
| Base Pay | ₹18,000 | Monthly |
| Payable Days | 25.5 | 1 half-day |
| LOP | 0.5 day | As per policy |
| OT Total | ₹1,920 | Approved OT |
Founder quick checks
- OT cost % of salary
- Absenteeism rate
- Late frequency (team-wise)
9) Reports (Founder Dashboard)
- Late minutes & late count (team-wise)
- Approved OT hours + OT cost
- Payable days summary
- Missing punch approvals log
10) FAQs
Q1) Excel se kab shift karein?
Jab disputes start ho, OT confusion ho, ya multi-shift team add ho—tab switch best hota hai.
Q2) OT approval mandatory possible?
Haan. Supervisor approval mandatory set kar sakte hain—approval ke bina OT count nahi hoga.
Q3) Payroll export me kya-kya milega?
Payable days, late minutes, LOP, approved OT hours/amount, allowances/deductions—Excel/CSV.
11) Contact / Demo — Modi Group
Direct Contact
- Call: 9664988206 / 7405851025
- Email: modigroupahm@gmail.com
- WhatsApp: 9664988206
Quick Enquiry Form
